Administrative and Development Coordinator, Art and Culture Center/Hollywood

Posted by Art and Culture Center/Hollywood ; Posted on 
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Administrative and Development Coordinator, Art and Culture Center/Hollywood


Responsible For: Office management, administrative and development functions

Type: Full-time, salaried; 40 hours a week. Some flexible scheduling with evening and weekend hours necessary. Health and paid time-off benefits available for this position.

Reports to: Executive Director and Development Director

Liaison With: ACCH staff and management, general public, Board of Trustees volunteers, vendors

Duties and Responsibilities

  • Assistant to Executive Director
  • Handle all administrative details associated with the Executive Director and, at times, Development Director. Includes maintaining and improving inter-office systems.
  • Assists with Board development (administration relating to Board of Trustees activities). This includes attending each Board meeting and taking minutes.
  • Assist in planning, production and implementation of special events including exhibition openings, exhibition events, and any other Center special event.
  • Assist in planning, production and implementation of all of the Center’s fundraising events. Includes being the lead on auction(s), working with volunteer event committee, event chairs, and creating online and live silent auctions.
  • Oversees Center’s volunteer program and Visitors Services
  • Serves as Office Manager
  • Create monthly reports such as fundraising, attendance as well as other reports as needed
  • Conduct preliminary research on prospective corporate foundation and individual donors
  • Other duties as assigned by the Executive Director and Director of Development
  • The above statements describe the general nature and level of work being performed by the individual who fulfills this position. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so classified.

Candidate Requirements
Candidate must possess a minimum of an Associate’s degree (Bachelor’s preferred) in communications, business administration or other related field, and a minimum of three years experience in office administration. The candidate should possess proficiencies in word processing, efficient filing systems, Microsoft Office, including Excel and PowerPoint. As the candidate will work directly with Executive staff, Board, and the public, a strong sense of business decorum and excellent professional communication skills (written and oral) are required. The candidate must be able to work evenings and weekends for events/activities that relate to their area of responsibility. Also, the person must work well as part of an overall team and also be self-directed. The candidate must have excellent organizational and administrative skills as well as take initiative and possess the ability to work well under deadlines.

Salary and Benefits:
Full-time with benefits; Occasional evening/weekend hours for events and/or meetings.  Relocation expenses will not be reimbursed. Range $30,000 to $40,000.

To Apply
Send in confidence via, email or fax your resume and brief cover letter explaining your relevant experience by Monday, August 26, 2019. No phone calls, please. Reference: Administrative and Development Coordinator position.

Attn: Executive Director
Re: Administrative and Development Coordinator
Art and Culture Center /Hollywood
1650 Harrison Street
Hollywood, FL  33020